After covering the acknowledgement of individuals, the establishment of roles, making provisions, prioritizing fire safety planning, and safeguarding IT and cyber security in part one of 10 Things All Emergency Evacuation Plans Should Do, the focus this week turns to documentation, employee training, reviews and updates, post-disaster planning, and communications.
6. Document, Document, Document
An evacuation plan is only as good as its documentation, which should detail all essential information. Physical copies should be clearly marked and accessible with at least one copy stored offsite, while electronic copies are also invaluable if access to your facility becomes limited.
7. Account for Employee Training
The more your employees know about the types of emergencies which may occur as well as how to respond to them, the more seamless your organizational response will be. Training should be offered at the time of hire, as well as at routine intervals due to changes related to everything from your building’s design and/or layout to staff turnover. Even if nothing changes, however, reiterating the plan ensures that your constituents won’t forget in an emergency.
8. Schedule Routine Reviews and Updates
Emergency response planning is dynamic, not static. Regularly review your plan to determine areas in need of changes. One simple way to identify problem areas while reinforcing emergency procedures with your constituents? Drills. Learn from which aspects go smoothly and which don’t, and revise your plan according to these strengths and weaknesses.
9. Incorporate Post-Disaster Planning
Your evacuation plan isn’t done just because the event itself has ended. The best evacuation plans also have mechanisms in place for supporting employee health, wellbeing and recovery after a disaster.
10 Consider Communications
No emergency evacuation plan is complete without covering the critical component of communication. How will you make sure your constituents have access to the information they need when they need it? Keep in mind that the most effective methods of communication vary from person to person. A multimodal communication plan is the best way to guarantee that information is delivered—and received—in the most efficient, effective way.
“How quickly your company can get back to business after a terrorist attack or tornado, a fire or flood often depends on emergency planning done today,” says FEMA. These 10 points can help ensure best outcomes for your organization and its constituents should an evacuation become necessary.
Learn more here.
Read part one of 10 Things All Emergency Evacuation Plans Should Do here.